Privacy Policy

This explains what information DevFest Sydney collects, how we use it, and who we share it with.

Questions about this Privacy Policy? hello@gdgsydney.com

Information We Collect

We collect the information you provide directly to us, such as when you submit a Call for Speakers proposal, sign up to volunteer, or contact us by email.

This may include your name, email address, phone number, talk or session details, social and portfolio links, speaker bio, motivations for volunteering, areas of interest, dietary requirements, and any other details you choose to share with us in a form.

How We Use It

To review and respond to Call for Speakers submissions and volunteer sign-ups.
To send confirmation and follow-up emails about your submission or signup.
To plan the event, including catering and accessibility arrangements based on dietary requirements or access needs you share with us.
To publish accepted speaker names, bios, and talk details on the DevFest Sydney website, if you are accepted as a speaker.
To understand how people find our site, using anonymous campaign parameters (see Cookies & Tracking below).

Job Board

If you post a role or a profile to the job board, an organiser reviews it before it appears. Your email address is never shown publicly: it is only used to contact you about your post.

Profiles from people looking for work are shown only with your consent, are kept out of search engines, and can be changed or removed at any time by emailing hello@gdgsydney.com. We take the job board down, and delete the profiles on it, after the event.

Event Feedback

Our post-event survey is anonymous unless you choose to give your email address, which we use only to reply to something you wrote. Answers are read by the organising team to plan future events and are never published alongside your email.

Workshop Credits

If you request credits for a workshop, we keep your name, email address and the workshop you were in, and use them only to send you those credits. We delete the list once the credits have been sent.

Speaker Gifts

After the event we offer our speakers a mug and an Asana Enterprise trial. If you ask for the mug, we keep the postal address and phone number you give us and use them only to post it, sharing them with the courier or postal service that delivers it. If you ask for the trial, we share your name and work email with Asana, only with your agreement, so they can set it up; from then on Asana's own privacy policy applies to what they hold. We delete the addresses and work emails once the mugs have shipped and the list has gone to Asana.

Third-Party Services

We use a small number of trusted third parties to run this website and event:

Firebase (Google) — stores form submissions and powers admin sign-in. Governed by Google's Privacy Policy.
Resend — sends confirmation emails on our behalf.
Humanitix — handles ticketing and payment separately, on their own platform. We never see or store your payment details.

Cookies & Tracking

We don't use advertising cookies or third-party trackers. When you arrive via a shared link (for example, one with a utm_source parameter), we store that campaign information in your browser's local storage for up to 30 days so we can understand which channels bring people to the site. This information is anonymous and is only ever attached to a form if you choose to submit one.

Data Retention

We keep Call for Speakers and volunteer submissions for as long as needed to plan the current event and follow up with you, and for a reasonable period afterwards for record-keeping. If you'd like your information deleted sooner, contact us and we'll action it.

Your Rights

You can ask us to access, correct, or delete the personal information we hold about you at any time. To do so, or if you have any other questions about how your data is handled, email us at hello@gdgsydney.com.